Early brief or concept
Include intended use, site, architectural intent, target programme and the decisions that are still open.
For architects, designers and builders
Bring Sanctuary into the project at the right level.
Share an early brief, concept, consultant set or tender package. Sanctuary can help define the fixed-roof pergola scope, resolve buildable interfaces and take responsibility for the agreed design, supply and installation work.
- Early design or defined package
- Engineering interfaces coordinated
- Supported plans and files accepted
A clear role in the wider team
Start by defining the outcome, information and responsibility
Sanctuary can develop the pergola design from an early architectural brief or work within a more defined project package. The agreed role may cover design development, project-specific engineering coordination, supply, installation and connected trade interfaces.
The first conversation identifies what is already resolved, which consultants and contractors are involved, what information governs the work and where responsibility needs to sit.
Scope, approvals and technical decisions remain project-specific. Sanctuary confirms its deliverables and dependencies before the project moves into fabrication or site work.
Governed project evidence
Three completed projects, three different collaboration models
These records show an architect-led canopy, a consultant-led venue renovation and a building-integrated hospitality response.
Architect-led canopy
KiwiRail Head Office
12/660 Great South Road, Greenlane, Auckland / Pitched
JCY Architects engaged Sanctuary to help deliver a 30 metre aluminium and acrylic canopy with integrated strip lighting between workplace circulation routes.
- Architect-led design
- 115 m² recorded canopy
Consultant-led renovation
Lilliput Mini Golf
3 Tamaki Drive, Parnell, Auckland / Pitched
Sanctuary worked alongside the client architect and engineer, focusing its scope on supply and installation while coordinating with the wider renovation team.
- Drawings by project architect and engineer
- 72 m² recorded cover
Building integration
The Good Home Takanini
Takanini, Auckland / Gable
A two-zone gable was developed around the restaurant facade, matching the existing 25 degree roof rhythm and coordinating screens and lighting in the completed setting.
- 25 degree building relationship
- 67.7 m² recorded cover
Useful project information
Send what exists now. The gaps can be identified together.
A complete package is not required for the first review, but the governing information should be visible.
Drawings and specifications
Share relevant plans, elevations, sections, details, schedules or tender information in the existing supported file formats.
Team and responsibilities
Name the client, architect, designer, engineer, builder and connected trades where known, together with the scope Sanctuary is being asked to own.
How responsibilities and interfaces are coordinated
Interfaces to resolve
Keep structure, building and connected work on one coordinated path
The exact owners are agreed for the actual project; these are the common interfaces to close before fabrication.
Architecture and building connection
- What it resolves
- Pergola form, set-out, levels, junctions, drainage and finish respond to the governing building information.
- What to check
- Survey information, primary structure, cladding, waterproofing, clearances, tolerances and responsibility for adjacent work.
Project-specific engineering
- What it resolves
- Structural inputs and connection requirements are coordinated with the developing pergola scope where required.
- What to check
- Design loads, existing structure, foundations, producer documentation, review points and the engineer responsible for each element.
Services and specialist trades
- What it resolves
- Lighting, heating, blinds, controls, signage and other connected elements have defined locations and fixing requirements.
- What to check
- Loads, power, cabling, clearances, penetrations, installers, commissioning and future service access.
Procurement and installation
- What it resolves
- The agreed Sanctuary package has a clear release, fabrication, site and handover sequence.
- What to check
- Approved information, lead times, access, protection, other trades, inspections, completion documents and exclusions.
A practical collaboration path
Three steps to define and deliver the right package
Each step closes the information and responsibility needed for the next one.
- 01
Review the brief and information
Confirm the project stage, design intent, site constraints, governing documents, team and the outcome expected from Sanctuary.
- 02
Agree scope and interfaces
Define deliverables, exclusions, engineering and approval responsibilities, connected trades, programme dependencies and information release points.
- 03
Coordinate, build and hand over
Develop and release the agreed package, coordinate fabrication and installation, then close the completion information included in scope.
Questions before sending a professional brief
Before sending a brief
Common questions from project teams
01At what project stage should Sanctuary be involved?
Sanctuary can review an early brief or a more developed consultant or tender package. Earlier involvement can help identify pergola-specific geometry, drainage, structure and connected-trade interfaces before they are fixed.
02Can Sanctuary work to architect and engineer drawings?
Yes, where the agreed scope and documentation are suitable. Lilliput Mini Golf is a governed example where Sanctuary supplied and installed the structure while working to drawings prepared by the project architect and engineer.
03Can Sanctuary coordinate project-specific engineering?
Sanctuary can coordinate the project engineer where that service is included. The engineering scope, inputs, producer documentation and sign-off responsibilities are confirmed for the actual project.
04What file types can be sent with the enquiry?
Use the upload control below for the currently supported photos, plans, sketches and documents. The same validated attachment policy used across Sanctuary enquiries applies here.
05Does Sanctuary have to own the complete pergola design?
No. The role can be shaped around the project information and procurement path, from design development through to a defined supply-and-install package. Responsibility boundaries must be agreed before work proceeds.
Start with the information you have
Send the project brief and define the role together
Share the project stage, relevant drawings or specifications, known consultants and the responsibility you want Sanctuary to consider. A complete pergola solution does not need to be predetermined.
Useful first inputs
- Project name, address and intended use
- Your organisation and role
- Current project stage and programme
- Plans, elevations, sections or sketches
- Relevant specification or tender information
- Known architect, engineer, builder and trades
- Proposed Sanctuary scope
- Open technical or responsibility questions